Police Reports in Tennessee

Find and request official police reports from any city in Tennessee. Our comprehensive database covers all 501 cities and counties throughout the state.

501

Cities Covered

3-5

Business Days Average

100%

Secure & Confidential

Primary Agency

Tennessee Highway Patrol

Processing Time

5-10 business days

Fee Range

$8-$16 for standard reports

Report Forms

Form SF1203, Highway Patrol Reports, Local Reports

Online Availability

Online requests available

Secure Process

Protected & confidential

About Tennessee Police Reports

Important Information

SF1203 forms with HR04 overlays provide detailed information

Processing Details

Nashville and Memphis have dedicated units

Additional Notes

HR04 overlay sheet available

Available Report Types

Form SF1203
Highway Patrol Reports
Local Reports

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Tennessee Uniform Crash Report: Understanding the SF 1203 Form

Form overview

Tennessee Department of Safety and Homeland Security issues the SF 1203 Tennessee Uniform Crash Report, often referred to simply as the Tennessee Uniform Crash Report. The version referenced in the national ACTAR index was revised in January 2000, and the state continues to use the same form for crashes investigated by law enforcement【325376792544999†L145-L156】. When a collision occurs on a public road and causes \$50 or more in property damage or any injury or death, officers must complete an accident report. Tennessee law also requires drivers to file an Owner Driver Report Form (SF 0395) within twenty days if property damage exceeds \$400 or if someone is injured or killed【382555001058432†L23-L33】. These dual reporting requirements ensure that both official police reports and accident reports generated by drivers provide a full record of the crash. The SF 1203 form is issued by the Tennessee Department of Safety and Homeland Security and is the foundation for the state’s crash database. It is accompanied by a code guide that explains the numeric codes used throughout the form. Officers must also complete supplemental forms when crashes involve commercial vehicles or hazardous materials. For accidents that involve only minor property damage and go uninvestigated, Tennessee provides a separate self‑report form (SF‑0395). The emphasis of this article, however, is on the primary police report used by law enforcement.

Section breakdown

The SF 1203 relies on a code sheet to translate checkboxes into standardized data. For instance, weather conditions might be represented by numbers (01 for clear, 02 for cloudy, etc.), while driver actions have codes for speeding, texting or failing to yield. Tennessee publishes a Crash Code Guide that accompanies the report. Without the guide, it would be nearly impossible to interpret the numeric codes sprinkled throughout the form. Officers also use supplemental forms when more than two vehicles are involved, when additional occupants or witnesses must be listed, or when a commercial vehicle is part of the crash. These supplements ensure that every person and piece of equipment is accounted for, even in complex collisions.

Page 1 – Crash basics and location

The first page of the SF 1203 focuses on crash basics. At the top, the officer records the date, time and location of the crash, including the roadway name, mile marker or closest intersection and the jurisdiction【125725003310765†L82-L98】. There are fields to note whether the crash occurred in a construction zone or within a work area and to document weather and light conditions such as rain, fog or darkness. The officer must also identify the responding law enforcement agency and provide their name and badge number【125725003310765†L82-L98】. The first page also includes summary counts: the total number of vehicles involved, the number of occupants and non‑occupants (pedestrians or bicyclists), and the number of people killed or injured. These counts allow the reader to quickly gauge the severity of the collision. Another section records the manner of collision (for example, head‑on or rear‑end) and the first harmful event, along with codes describing road conditions and traffic controls. Toward the bottom of the page, the officer enters their identifying information and indicates whether photographs or videos were taken【125725003310765†L82-L98】.

Page 2 – Driver and vehicle information

The second page drills down into the individuals involved. Separate blocks collect information about each driver, including name, address, date of birth, driver’s license number and license status【125725003310765†L104-L117】. Officers check boxes to indicate the safety equipment used—such as seat belts—and whether the driver was ejected, trapped, injured or transported to a hospital【125725003310765†L104-L117】. Beneath the driver information, there is a section for driver conditions and actions that contributed to the crash. Officers use numeric codes to describe behaviors like speeding, failing to yield or distracted driving. There are also fields for alcohol and drug testing results and any citations issued【125725003310765†L104-L117】. This page also records comprehensive vehicle information. Fields capture the make, model, year, color, vehicle identification number (VIN), license plate number and insurance details【125725003310765†L104-L117】. Officers must note whether the vehicle was towed from the scene and whether it had a trailer attached. The bottom portion includes checkboxes for vehicle damage and road conditions. If the crash involved a commercial vehicle, the officer must complete an additional section with carrier name, U.S. DOT number, hazardous materials placard and cargo details【125725003310765†L126-L144】. The form’s code guide helps officers fill in these fields consistently.

Page 3 – Damage, roadway characteristics and narrative

The third page summarizes vehicle damage and roadway characteristics. Officers document the most harmful event, events leading to the crash, the point of first impact and the extent of damage (often estimated in dollars). They also record whether a vehicle was towed, the direction of travel, road surface type, number of lanes, posted speed limit and any traffic control devices【125725003310765†L126-L144】. Additional boxes capture information about trailers or cargo bodies, which is critical for commercial vehicle crashes. Perhaps the most important component of page 3 is the narrative and diagram section. Here the investigating officer writes a narrative description of how the crash occurred based on witness statements, physical evidence and their own observations【125725003310765†L126-L144】. A hand‑drawn diagram shows the roadway layout and positions of vehicles, skid marks, debris and points of impact. The narrative provides context that codes alone cannot convey; it helps insurers and attorneys understand the sequence of events. At the bottom of page 3, there are spaces for the investigating officer’s signature and the approval of a supervisor or reviewing officer.

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Nashville

County: Davidson

Population: 1.178.679

ZIP Codes: 37027, 37138, 37076...